JOB SUMMARY: The Department of Neurology is searching for a Financial Analyst candidate to collaborate with faculty and external sponsors to facilitate a successful clinical trials enterprise. This position would work closely with faculty to develop study budgets for industry sponsors, assist with contract negotiation, create tracking sheets based on the fee schedule, and ensure study startup checklist is completed by site initiation visit. We are looking for a candidate that possesses great written and verbal skills, experience with hospital finance, and understanding of clinical trial operations.
Interacting with sponsors and clinical research organizations to facilitate the contract and budget negotiation.
Assisting department faculty in preparing and assembling clinical trials contracts in compliance with sponsors, VUMC Central Offices, and FDA guidelines.
Tracking and obtaining financial terms beneficial to the department in carrying on the proposed research activities.
Evaluating, approving, and providing accounting expertise in the reporting of transactions.
Keeping abreast of new healthcare developments and updated agency policies and procedures by working closely with the Administrative Office for Research and keeping the Administrative Officer and PIs informed of any material changes.
Applying a comprehensive understanding of academic and healthcare accounting in accordance with GAAP, appropriate clinical regulations, and patient healthcare information systems.
Completing complex reconciliations of data requiring expertise and understanding of multiple transaction sources.
Managing budget and financial responsibilities for contracts and non-federal grants.
Reviewing budget details with the PI, including personnel, effort allocated, and overall expenses; ensuring consistency with Department of Finance criteria and guidelines.
Preparing and submitting budgets to Department of Finance.
Reviewing and approving financial reports and final invoices prior to submitting them to sponsors and grantors.
Investigating and analyzing detailed accounting system transactions in support of studies and projects, and monitoring results and financial outcomes.
Analyzing, reviewing, and forecasting data for financial reports and budget projects within the department divisions.
Serving as a resource for the department and its divisions.
Assisting department administrators with fiscal year-end close out.
Using broad knowledge of the department's clinical trial operations to project next fiscal year's annual budget.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
FINANCIAL ANALYSIS (INTERMEDIATE): - The process of evaluating businesses, projects, budgets, etc. to determine their performance, stability and profitability.
COMMUNICATION OF RESULTS (INTERMEDIATE): - Communicates results and recommendations to customers in a concise and non-technical format. Clearly states implications and potential next steps. Presents analysis, ideas, and findings using the appropriate data visualization and presentation tools [such as Word, Excel, Tableau, and PowerPoint].
PROBLEM SOLVING (INTERMEDIATE): - Uses critical thinking and process improvement i.e. coaches and mentors development of problem statement, describes current state, identifies root causes, creates future state, coaches and mentors development of solutions and action plans with a sustainability plan. Applies appropriate tools to address issues.
PROJECT MANAGEMENT (INTERMEDIATE): - Planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.
WRITTEN COMMUNICATION (INTERMEDIATE): - Demonstrates the ability to write clear, detailed, and comprehensive status reports, memos and documentation. Demonstrates an understanding of effective composition, such as having first line in a paragraph state the subject.
Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
Team Interaction: Provides informal guidance and support to team members.
SUPPORTING COLLEAGUES (P2):
- Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
DELIVERING EXCELLENT SERVICES (P2):
- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
ENSURING HIGH QUALITY (P2):
- Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
- Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
MANAGING RESOURCES EFFECTIVELY (P2):
- Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
FOSTERING INNOVATION (P2):
- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Internal Number: 1909569
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.